All departments within businesses are transforming digitally, and Payroll and Human Resources Management is no different. In fact, this transformation is seeing payroll and HR solutions migrating more and more to cloud-based models. Cloud solutions deliver numerous advantages over traditional solutions that force users to depend traditional ways of data entry, while cloud is driving entirely new avenues for managing employee data.

“However, many companies are unsure how to transition their business to the cloud” says Sandra Crous, Managing Director of PaySpace, a leader in Payroll and Human Resources Management software. “What organisations need to realise, is transforming a business to cloud can be done without huge investments.”

Firstly, she says there’s the question of real availability versus legacy availability. “PaySpace was specifically designed and built for the modern cloud world. It enables users to process payroll and HR tasks in seconds and minutes as opposed to the hours and days often required by legacy hosted solutions. PaySpace offers anywhere, anytime, any device cloud software that offers remote processing at lightning fast speeds.”

Next, businesses need to look at innovation versus maintaining the status quo. “PaySpace is a leader in innovation by being the first to deliver true cloud-defining capabilities,” adds Crous. “PaySpace uses only the latest platforms and has a comprehensive and forward-looking cloud vision. For example, legacy solutions were designed to meet the needs of the workloads we saw decades ago, and still do not have many of the key capabilities that PaySpace revolutionised. These include the automatic loading of weekly features and legislative updates, eliminating making back-ups, and keeping software up to date with zero effort.”

Another way in which cloud-based solutions trump legacy offerings every time, is through future-proofing your payroll office. “What we are seeing these days, is that in an attempt to remain relevant, legacy providers are hosting their products to extend their shelf life and buy some time, but this results in solutions that are both difficult to maintain and frustrating for companies. PaySpace in stark contrast will make sure you run an agile office that can deliver teams that are more fluid as people are brought together for specific projects and initiatives, and then dispersed so they can move to other parts of the business.

Another point is the simplicity of cloud versus the complexity of legacy hosted solutions. “PaySpace takes a straightforward approach to a ‘per employee’, ‘pay-as-you-use’ model, combined with scalable architecture. Our agile deployment which gets customers up and running in no time promises a great ROI. On the other hand, legacy solutions impose monthly upfront licensing fees a hassle.”

Crous says cloud solutions also offer powerful capabilities that outdated, legacy software simply can’t match. “For example, our customers enjoy advantages such as ISO27001 that provides GDPR and POPI compliance, intuitive workflows and guidance, and API integrations from every screen and field.”

In addition, she says cloud brings full reliability, instead of the ‘guesswork’ associated with legacy solutions. “One of our customers said moving to PaySpace has significantly changed the way they do payroll, in that it more than halved the time spent on payroll processing every month. In fact, all our customers report dramatically faster processing and connectivity.

* PaySpace is the only Payroll and HR solution in Africa with an International Organisation for Standardisation (ISO) 27001 certification (safe and secure protection of data), as well as been awarded the 2019 Software Supplier of the Year Award by Global Payroll Association in May 2019 and recognised by The Software Report for Top 25 HR Software solutions in April 2019. 

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